Designed for Tour Operators and Group Travel Agencies

Do you manage group travel - whether for students, choirs, sports teams, or any other big groups?

Are you tired of…

• Chasing down roommate preferences?
• Making endless adjustments to room lists?
• Emailing back and forth with tour guides, group leaders, and hotels?
• Worrying about miscommunications that can derail the customer experience?

You’re not alone.

Tour operators face these challenges every day - and the bigger the group, the bigger the headache.

Room assignments, group logistics, and participant coordination are incredibly time-consuming. Even small mistakes can lead to confusion, complaints, or added costs. Spreadsheets, shared docs, and manual processes just don’t scale well when the pressure is on.

That’s where Gruppenplan comes in.

A Smarter Way to Plan Group Travel 💡

Gruppenplan is a powerful yet easy-to-use web app that takes the chaos out of group coordination:

Room Allocation Made Easy 🛏️

Automatically assign rooms based on group size and roommate preferences. The system handles double, triple, and custom room types effortlessly.

Real-Time, Role-Based Collaboration 🔗

Let your team - or even group leaders and participants - view or edit key info based on their role. No more version control nightmares or last-minute changes slipping through the cracks.

Participant Access Without the Back-and-Forth 📲

Give travelers secure access to their group and rooming details. You’ll reduce the volume of repetitive questions and create a smoother experience.

Save 90% of Your Time 📉

Tour operators using gruppenplan report dramatic reductions in manual work. What used to take hours now takes minutes.

Fair, Scalable Pricing 💶

Start free with groups up to 15 people. For larger groups, pay just €0.40 per person. Optional upgrades available if you need more collaboration features.

Scalability 📈

Whether you’re managing logistics for 20 travelers, 200 or 2000, gruppenplan.com helps you deliver a better experience - with less effort.

No downloads. Use on any device. No onboarding. Just results. 🎯